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Archdiocese of Newark

Digital Media Specialist

General Description

The Digital Media Specialist will support the Office of Communications and Public Relations and the mission of the Archdiocese of Newark by coordinating the use of social and digital media content as an integrated tool for outreach to the Catholic faithful and the public.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs. 

  • Work with Director of Communications to develop and implement strategic social and digital media objectives.
  • Promote events, programs, announcements, and strategic communication campaigns on archdiocesan digital and social media accounts, showcase events from parishes, schools, and campus ministries on social and digital media platforms.
  • Create and deliver mass email and digital publications.
  • Ensure that digital and social media content on archdiocesan accounts present a uniform message and consistent image that align with archdiocesan social and digital media protocols and policies and adheres to social and digital media best practices.
  • Create strategies to increase readership, listenership and viewership of archdiocesan website, videos, and other digital/social media content.
  • Monitor and manage digital and social media comments, responses, and issues.
  • Regularly track, analyze, and report on metrics from social and digital media platforms; leverage analytics and trends to grow audience, expand engagement, and optimize platforms.
  • Assist with shooting, editing, producing, and publishing text, digital media, audio, photos and videos as needed.
  • Stay current on social media trends and recommend best practices.
  • Assist with on-site support for events as needed.
  • Respond to off-hour communications queries or crisis-management situations, and for social media monitoring.
  • Other duties as assigned.

Qualifications/Skills

  • Proficient in the tactical use of core social media platforms, most notably Facebook, Twitter, LinkedIn, Instagram, Snapchat, Tok-tok and YouTube; skilled with reporting and performance analytics; Knowledgeable in Microsoft Office, Word Press, Constant Contact, Hootsuite, and Tweet Deck. Demonstrated cross-platform digital knowledge, including social media, web design, mobile technologies, online and social advertising, etc. 
  • Experience with A/V and photography and/or graphic design a plus.
  • Excellent written and verbal communication with strong interpersonal skills.
  • Self-motivated, with strong organizational and planning skills and a sense of discretion.
  • Works well independently and under pressure; work collaboratively with various internal and external partners.
  • Flexible schedule to accommodate evening appointments/events as needed.
  • Strong alignment with the teaching and traditions of the Catholic Church and a sound working knowledge of the Catholic faith and Church hierarchy. 
  • Knowledge of the Archdiocese of Newark geography, demographics, and faith communities a plus.

Education and/or Experience

  • Bachelor’s degree required in communications, public relations, journalism, or related field or equivalent experience.
  • Three to five years of professional experience using digital and/or social media in communications, public relations, or marketing.

 Click here for full position description

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Website Content Manager

General Description
The Website Content Manager supports the Office of Communications in communicating the mission, vision, and priorities of the Cardinal/Archbishop for the Archdiocese of Newark by overseeing the digital strategy, development, optimization, and analysis of archdiocesan web properties as well as editing and updating website content.
 
Specific Duties/Responsibilities
The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.
  • Work with the Director of Communications to develop and implement content strategies for archdiocesan web properties that leverage SEO best practices, advance the reach and engagement of website content, and achieve organizational and departmental/ministerial goals.
  • Manage and monitor the development and growth of website designs; identify and advise on website functional needs, content design and implementation.
  • Write, edit, and update website content (text, images, graphics, events, audio-visual, metadata, URLs, links, files, taxonomies, etc.).
  • Use SEO tools to identify strategies for content creation and update initiatives.
  • Identify technical and/or logistical issues that would interfere with the success of website coverage; address technical and SEO errors across archdiocesan web properties; coordinate troubleshooting with IT Office and third-party vendors.
  • Manage the creation, organization, and use of website taxonomies for website content.
  • Partner with other departments to complete projects and update and maintain website properties, including the diagnosis of, and resolution of, technical problems.
  • Manage and monitor campaign URLs and analytics goals.
  • Use web analytics to strategically gather data and chart performance of campaigns, departmental key performance indicators (KPIs), and website content.
  • Develop data reports on insights and strategies for improving web content and marketing strategies.
  • Work in conjunction with other departments to develop strategies for departmental website content; assist and train content editors with content migration and updates.
  • Coordinate daily content updates with the Communications Office staff.
  • Contribute to the development and content of the archdiocesan intranet.
  • Stay current on website content trends and recommend best practices.
  • Respond to off-hour queries for communications needs or crisis-management situations.
  • Other duties as assigned.
Qualifications/Skills
  • Expertise in website content management, digital content strategy and search engine optimization (SEO); proficiency in Microsoft Word, HTML, CSS, Adobe Photoshop, and Google Analytics; skilled in Adobe Acrobat Professional, Dreamweaver, Excel, Google Tag Manager, and Google Search Console.
  • Excellent written and verbal communication with strong interpersonal skills
  • Background in photography or A/V is a plus.
  • Ability to handle multiple tasks and to work well under pressure.
  • Self-motivated, with strong organizational and planning skills and a sense of discretion.
  • Works well independently and under pressure; Works collaboratively with various internal and external partners.
  • Flexible schedule to accommodate evening appointments/events as needed.
  • Strong alignment with the teaching and traditions of the Catholic Church and a sound working knowledge of the Catholic faith and Church hierarchy.
  • Knowledge of the Archdiocese of Newark geography, demographics and faith communities a plus.
 
Education and/or Experience
  • Bachelor’s degree required in communications, marketing, or website-related field.
  • Three to five years of professional experience in using web content management systems (e.g., Drupal, WordPress, etc.), website editing and maintenance, development of digital content strategy, implementation/analysis of digital lifecycles, SEO, and web analytics.
 

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Temporary Donor Records Specialist

General Description

The Donor Records Specialist will primarily enter and edit constituent data to donor records. They will also enter parishioners’ biographical information/data using Raiser’s Edge software.

Specific Duties / Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

  • Updates parishioner files on a database hosting 500,000 records.
  • Assist our data entry team by looking up donor records and matching them gifts received via mail.
  • Verifies gift batches for accuracy.
  • Corresponds and speaks with donors regarding their gifts.
  • Other duties as assigned.

Qualifications / Skills

  • Detail oriented.
  • Desire to work as a "team member".
  • Outstanding organizational/communication/interpersonal skills.
  • Ability to adapt to the ebbs and flows of the fundraising seasons.
  • Ability to prioritize tasks.
  • Knowledge of Microsoft Office Suite, especially Word and Excel.
  • Knowledge of Raiser's Edge 7.9 a plus.
  • Proficiency in Spanish a plus, but not required.

Education and/or Experience

  • High School graduate or GED required.
  • Prior data entry and/or customer service experience a plus.

Click here for full position description

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Development Operations Manager

General Description

The Development Operations Manager is responsible for coordinating the administrative, finance, and data functions of the Office of Development and Stewardship. The critical success factors of this position include providing strategic leadership in areas that support the Archdiocese’s development function, including its fundraising database, prospect management, research, and gift processing. They are responsible for maintaining and appropriately growing the infrastructure of the database, assessing micro- and macro- needs of the database, and monitoring the short-term and long-term impacts of database decisions. They must ensure the database meets the needs of development and reconciliation needs of finance and the annual audit.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

Database Management

  • Oversee the donor database and manage all related systems and programs including data entry, database structure, data integrity, system access and training, and the daily use of the database; oversee the prospect research and prospect management functions.
  • Manage and mentor the data entry team including prospect management, prospect research, acknowledgements, gift processing staff and lockbox services.
  • Oversee all efforts related to the receiving, processing, and receipting of gifts, pledge collection, and acknowledgements.
  • Oversee all processes and policies regarding data integrity: parish constituent data with annual review and update, gift entry, special event and moves management tracking.
  • Lead the continuous improvement of database functionality, expanding database and research capabilities and related processes and systems, and collaborating with leadership and development colleagues to envision and anticipate future department needs.

Administration and Finance Reporting

  • Create and implement a long-range plan for Office of Development and Stewardship including, but not limited to, reporting, database management, and staffing.
  • Coordinates with Finance Office (Controller, Banking and Investments, etc.), to implement and develop procedures for proper reporting, especially for capital campaigns, annual appeals, fundraising events, offertory programs, bequests/estate gifts and during the audit season.
  • Works closely with the Director of Development to establish in overseeing the annual budget, as well as assisting in the establishment of internal controls and integration with development and finance systems.
  • Coordinates and ensures that Planned Giving processes and payments for CGAs and Pooled Income Funds are made in a timely way.
  • Develop and execute accurate and timely fundraising and performance reports and analyses for senior leadership and gift officers and collaborate with the Associate Director for Stewardship and the Annual Appeal at Archdiocese of Newark on appeal performance analyses.
  • Work closely with leadership to develop effective strategies for tracking and reporting relevant fundraising metrics.
  • Train department and parish staff on software, technology, and methods for appropriate use of the database.
  • Lead periodic data cleanup, testing, and reporting to ensure integrity of database.
  • Establish and maintain positive relationships with all departments within the Archdiocese and all parishes to assure effective and accurate information is disbursed/received.

Donor Acknowledgement and Communications

  • Create accurate and timely mailings, gifts, and event lists in support of fundraising and stewardship objectives.
  • Supervise the Donor Relations Manager to ensure proper acknowledgement of all gifts to the Archdiocese of Newark.
  • Oversee, in coordination with Director, all donor communications, newsletters, and annual report.
  • Work with outside vendors related to direct mail, planned giving, events, and other areas as needed.

Special Events and Donor Stewardship Activities

  • Track, in coordination with Director and with the support of Leadership Gift Officers and Associate Director for the Annual Appeal, donor cultivation, stewardship and solicitation.
  • Develop and execute a calendar of cultivation and fundraising events, with supervised staff.

Other Duties Include

  • Serve as liaison to the Finance Office and other departments, as needed.
  • Works with leadership team to coordinate, brand, and message special events.
  • Maintain a current knowledge of best practices and trends in the field of fundraising and philanthropy.
  • Attend and participate career development workshops and/or seminars as needed/requested.
  • Other duties as assigned.

Qualifications/Skills

  • Proven track-record of proactive leadership in a professional environment. This candidate is equal parts self-starter and collaborator who takes the initiative to understand departmental data needs and present creative and efficient solutions.
  • Knowledge of development and fundraising techniques is required, as this role is called upon to proactively enhance fundraising through the use of data.
  • Ability to write complex data queries and build reports.
  • High level of proficiency in using advanced Excel techniques, including pivot tables.
  • Must be able to diagnose complex problems and identify solution.
  • Must be able to multi-task, prioritize large volume of tasks with concurrent deadlines, and meet goals in a timely manner.
  • Excellent communication, presentation, writing, and organizational skills.
  • Friendly and collegial interpersonal skills; comfortable and willing to work collaboratively with teams and committees.
  • Ability to exercise good judgement and demonstrate an understanding of ethics related to development activities, and ability to handle confidential and privileged information with discretion.
  • Ability to think collaboratively, strategically, and creatively while participating in senior-level decision making.
  • Experience in developing and maintaining productive working relationships with volunteers, board members, donors, stakeholders, and co-workers at all levels.
  • Capacity to work effectively in a fast environment with evolving priorities, both as a leader/part of a team.
  • Excellent verbal and written communication skills.
  • Excellent project management skills.
  • Ability to work a flexible schedule, including some night and weekend events.
  • Attention to detail a must.
  • Commitment to and understanding of the mission of the Archdiocese of Newark and the Catholic Church.

Education and/or Experience

  • Bachelor’s degree in Non-profit Management, Business, Computer Science, Data Science, or related field required. MBA or other relevant master’s degree preferred. Strong understanding of fundraising, accounting, and finance principles.
  • Five or more years of experience with fundraising database management, preferably working with a large database, experience working with Blackbaud products (specifically Raiser’s Edge).
  • Minimum of three years’ experience in managing staff.
  • Capital campaign management and/or major gift portfolio management preferred.

Click here for the full position description

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To apply for an open position, please submit your resume to Christiane Mendoza at christiane.mendoza@rcan.org

Human Resources Assistant

General Description

The Human Resources Assistant performs generalist functions including recruitment, hiring and recordkeeping.

Qualifications/Skills

  • Ability to maintain high degree of confidentiality required.
  • Must possess excellent verbal and written communication and interpersonal skills, professional demeanor and the ability to interact with all levels of employees.
  • Must demonstrate superior organizational ability, resourcefulness and be able to work independently.
  • Computer proficiency in Microsoft Office, including, Word, Excel, PowerPoint, Outlook and Adobe e-sign.

Education and/or Experience

High School diploma with some formal business training or college preferred. A minimum of three years experience in Human Resources or similar office work responsibilities.

Click here for the  full position description

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Executive Assistant to the Vicar General

General Description

Manages a variety of duties for the Vicar General in matters relating to priests, parishes and other various organizations associating with the Archdiocese of Newark. This position demands great communication skills, flexibility, proactive logistics, and efficiency, with demands and expectations prone to change on a day-to-day basis.

Qualifications/Skills

  • Practicing Catholic.
  • Ability to maintain confidentiality.
  • Excellent organizational skills, e.g., time management in prioritizing tasks.
  • Excellent written and verbal communication skills, i.e., preparing/proofreading correspondence and speaking with clergy, religious and laity.
  • Proficient on Microsoft Office software, i.e., Outlook, Word, Excel, fax and copy machines.

Education and/or Experience

An associate degree preferred

Five (5) to Ten (10) years of comparable work experience in a Catholic institution preferred

Click here for the full position description


Administrative Assistant

General Description

The Administrative Assistant handles all-day-to-day operations, inlcuding clerical/administrative and budget tasks, and assists in the coordination of all programs for the Vocations Office.

Qualifications/Skills

  • Practicing Catholic with demonstrated fidelity to the teacing of the Catholic Magisterium, attested to by letter of recommendation from Pastor
  • Respect and love for the Catholic Priesthood, a positive individual with a vision for ministry
  • Commitment to representing the Catholic Church and the Archdiocese of Newark in a professional manner at all times with awareness of and sensitivity to the cultural diversity of staff, volunteers, and applicants
  • Strong administrative efficiency, detail-oriented, time management and project management skills
  • Ability to organize logistics for programs and events from concept to conclusion
  • Understanding of and commitment to maintaining confidentiality
  • Strong and dynamic interpersonal skills
  • Ability to be a self-starter, openness to taking direction
  • Excellent written and verbal communication skills, with strong command of the English language, grammar, and professional tone
  • Significant demonstrated proficiency in technology and platforms including but not exclusive to Google Suite, Microsoft Office, Asana, Teams, and Zoom
Education and/or Experience
Required:
  • High School Diploma
  • Strong working knowledge of the Catholic faith
Preferred:
  • Bachelor’s Degree in Theology, Business, or other related field
  • In lieu of Bachelor’s Degree, Certificate from Secretarial school or the equivalent of 5 plus years office experience
  • Bookkeeping experience
  • Experience working in a Church/Ministry setting
  • Bilingual English/Spanish

Click here for the full position description

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Customer Service Representative

General Description

Perform assigned duties and functions for the cemetry office. Assist our Catholic families, the public, funeral, directors and vendors with their needs as they relate to Catholic Cemeteries' Office.

Qualifications/Skills

  • Superior communications skills with sensitivity to the needs of our Catholic families.
  • Strong attention to detail.
  • The ability to work in a fast paced environment; must be able to multitask.
  • Solid background in computer skills a must i.e. Word, Excel

Education and/or Experience

Associates degree preferred. A High School diploma with at least three (3) years of administrative/secretarial experience required.

Click here for the full position description


Administrative Assistant (Part-time) Clergy Personnel

General Description

Performs assigned general administrative functions, provides support to the Vicar for Clergy and administrative support to other office personnel.

Qualifications/Skills

  • Practicing Catholic with a referral letter from their pastor.
  • Understanding of Archdiocesan structure would be helpful.
  • Ability to maintain the highest level of confidentiality.
  • Excellent organizational skills.
  • Good interpersonal skills.
  • Good verbal communication.
  • Maintain patience during demanding situations.
  • Proficiency in Microsoft Office, Word, and Excel.
  • Ability to handle high volume workload and multitask.
  • Have knowledge of office machines such as copiers, faxes, and other related machines
  • Bilingual (English/Spanish) desirable. 

Education and/or Experience

High School Diploma or GED and a minimum of four years related experience and/or training or equivalent combination of education and experience.

Click here for full position description


Senior Customer Care Representative - Catholic Cemeteries -  Full-time

General Description

The Senior Customer Care Representative is responsible for handling all customer account inquiries in a professional and timely manner. The Senior Customer Care Rep. inputs sales data and account collection related activity for Catholic Cemeteries for the Archdiocese of Newark. The Senior Customer Care Representative shall be open to work at any of Catholic Cemeteries’ locations in the northern New Jersey region.

Qualifications/Skills

The employee must be a motivated team player with excellent communications skills and a strong attention to detail. Analytical thinker. Bi-lingual capability with the Spanish language is a plus.

Education and/or Experience

High School degree and prior office experience required.  Strong computer skills with competency in Microsoft Excel, SharePoint, Teams and Word required.

Click here for full position description


Associate Director - Catechesis - Full-Time

The Associate Director, as a member of the Catechetical Office professional staff, is responsible for the on-going development of the Catechetical Ministry in the Archdiocese of Newark in the elementary and secondary schools within the parishes and the Archdiocese.  (S)He acts as contact person, consultant, specialist, and resource person for them, working with the appropriate members of the Superintendent of Schools Office.  (S)He works as a team member with the Catechetical Office staff in discerning the areas of Catechetical Ministry development and coordination throughout the Archdiocese of Newark and cooperates with the other agencies of the Archdiocese as is required.  The Associate Director performs such other duties as may be assigned by the Director.

Qualifications/Skills

  • Practicing Catholic with a knowledge of the Catholic Church’s structure and terminology.
  • A positive referral from a pastor, who knows the applicant personally, is required.
  • Must have a valid NJ Driver’s License and own transportation.
  • In addition, the applicant must possess excellent communication and organizational skills.
  • Familiarity with computer applications is necessary (e.g., Microsoft 365, Database Management, and Canva)

Education and/or Experience

  • A Master’s degree in Catechetics, Theology, Education or a related field is required.
  • Minimally, a combination of five year’s experience in parish catechetics and classroom teaching.
  • Administrative experience in a Catholic school setting is preferred.

Click here for full position description 


Digital Media Specialist Full-time

General Description

The Digital Media Specialist will support the Office of Communications and Public Relations and the mission of the Archdiocese of Newark by coordinating the use of social and digital media content as an integrated tool for outreach to the Catholic faithful and the public.

Specific Duties/Responsibilities

The following specific responsibilities are representative of duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs. 

  • Work with Director of Communications to develop and implement strategic social and digital media objectives.
  • Promote events, programs, announcements, and strategic communication campaigns on archdiocesan digital and social media accounts, showcase events from parishes, schools, and campus ministries on social and digital media platforms.
  • Create and deliver mass email and digital publications.
  • Ensure that digital and social media content on archdiocesan accounts present a uniform message and consistent image that align with archdiocesan social and digital media protocols and policies and adheres to social and digital media best practices.
  • Create strategies to increase readership, listenership and viewership of archdiocesan website, videos, and other digital/social media content.
  • Monitor and manage digital and social media comments, responses, and issues.
  • Regularly track, analyze, and report on metrics from social and digital media platforms; leverage analytics and trends to grow audience, expand engagement, and optimize platforms.
  • Assist with shooting, editing, producing, and publishing text, digital media, audio, photos and videos as needed.
  • Stay current on social media trends and recommend best practices.
  • Assist with on-site support for events as needed.
  • Perform additional duties as assigned.
  • Respond to off-hour communications queries or crisis-management situations, and for social media monitoring.

Qualifications/Skills

  • Proficient in the tactical use of core social media platforms, most notably Facebook, Twitter, LinkedIn, Instagram, Snapchat, Tok-tok and YouTube; skilled with reporting and performance analytics; Knowledgeable in Microsoft Office, Word Press, Constant Contact, Hootsuite, and Tweet Deck. Demonstrated cross-platform digital knowledge, including social media, web design, mobile technologies, online and social advertising, etc. 
  • Experience with A/V and photography and/or graphic design a plus.
  • Excellent written and verbal communication with strong interpersonal skills
  • Self-motivated, with strong organizational and planning skills and a sense of discretion.
  • Works well independently and under pressure; work collaboratively with various internal and external partners.
  • Flexible schedule to accommodate evening appointments/events as needed.
  • Strong alignment with the teaching and traditions of the Catholic Church and a sound working knowledge of the Catholic faith and Church hierarchy. 
  • Knowledge of the Archdiocese of Newark geography, demographics, and faith communities a plus.
  • Must maintain a current driver’s license.

Education and/or Experience

  • Bachelor’s degree required in communications, public relations, journalism, or related field or equivalent experience.
  • Three to five years of professional experience using digital and/or social media in communications, public relations, or marketing.

Click here for full position description


 

Union Mechanic Full-time

To perform all types of cemetery operational, developmental and maintenance activities ordinarily done in the daily operations of a cemetery.

Qualifications/Skills

Experience repairing automobiles, heavy trucks and excavating equipment.

Experience operating  heavy equipment, i.e.., back-hoes.

Able to operate cemetery vehicles both on and off cemetery grounds.

Education and/or Experience

High School graduate preferred; several years of work experience desired.

Click here for full position description